Hello! It is that time of year again for Troop 4’s annual fundraiser. The scouts should have already received a popcorn order form in the mail and may begin selling take order popcorn tomorrow. These orders are due to the pack at the October 26th meeting to give time to tally all orders and submit to our vendor. We will also be doing a Gertrude Hawk Chocolate Sales again this year as well. I will have these forms to hand out at the September 7th meeting. These orders will also be due October 26th. Both popcorn and chocolate orders will need to be picked up on November 18th time/place TBA. All money is dueNovember 30th scout meeting.
This year, troop 4 has opted to participate in popcorn show and sell.
What is a show and sell? As a troop, we have purchased a limited amount of popcorn to sell prior to the take order sales.
How does it work? We have arranged venues in which the boys can bring this popcorn to and set up a spot in front of the store, away from the door in which to sell to approaching customers. Scouts and their responsible adult will sign out popcorn from storage trailer with either Stacy Gadway or Amy Smith and take popcorn to respective site. A second blank form will be given to accepting adult to complete at change of shift handover and left with accepting adult. Scouts MUST WEAR CLASS A UNIFORM and be respectful of the venue (store), employees, and customers whether they decide to support scouts or not. “Leave No Trace” should be adhered to at all times. Scouts may approach the people entering the store and ask them to support scouts by purchasing popcorn. Money is due at time of sale. Shifts are scheduled for 10-1 and 1-4. At change of shift handover another adult accepts responsibility of remaining popcorn and money and both adults signs form. At end of time period all unsold popcorn and collected money will be returned to storage trailer and hand off completed with either Stacy Gadway or Amy Smith with completed and signed forms being retained by Stacy/Amy. These completed form serve several purposes: to accurately credit each scout with amount sold and to ensure accountability of popcorn and money. It is a good idea to have change available which is not provided by the troop. I recommend $100 : $20 in $1’s and $80 in $5’s.
How does my scout sign up to participate? Respond to this email to both Stacy Gadway and Amy Smith with your scouts 1st and 2nd choice of date and time. Spots will be assigned in a 1st responds 1stchoice manner until all times are covered. You will then be notified of your place, date, and time via email. Please remember if you can not participate that day due to illness/other emergancy, notify Stacy315-272-3657 and Amy 315316-7640 ASAP to arrange an alternate.
**** Also of note, we will be participating in this show and sell in conjunction with the New Hartford Cub Scout Troop with one Boy Scout and one Cub Scout working together and splitting credit equally.
Any questions please feel free to contact your popcorn kernel:
Boy Scout:
Cub Scout:
Dates Available:
Saturday August 27th
Saturday September 3rd
Monday September 5th
Saturday September 10th
Sunday September 11th
Please specify in email date AND time choice.
Additionally, if you have a venue you would like to see/arrange or want to just sign out popcorn for a few hours when there is no scheduled venue, please let us know and we will work with you to help this happen.